Summarize Basic Principles Common to all Aspects of the Program
Introduce the philosophy behind the library's collection development efforts
The Archie Dykes Library acquires materials to support the KU Medical Center's basic functions:
Education and training of health professionals.
Research by faculty, staff, and students.
Clinical practice and health care services.
Administration of health care services and educational programs.
This Library collects resources on topics of current interest (generally within the last three years) which specifically support the Medical Center 's programs. This includes journal and serial publications, monographs and textbooks, audio-visual materials and computer software.
The Archie Dykes Library works closely with other Medical Center Libraries to make a variety of materials available. We regularly cooperate with the Farha Library (at UKSM-W), Minority Information Resource Center (MIRC) and the Clendening Library in the History of Medicine Department. The Farha Library is responsible for supporting a medical clinical sciences curriculum for third and fourth year students. The MIRC is responsible for maintaining a collection of materials related to cultural and ethnic issues in healthcare. The Clendening Library is responsible for collecting materials on history, ethics, and humanities in support of research in these areas. KUMC administration has defined the complementary roles of the Dykes and Clendening Libraries. This text is located in Appendix D.
Materials acquired by the Dykes Library are usually appropriate for individuals studying at a graduate level or above, practitioners in health care, or for research professionals. We do not, in ordinary practice, acquire undergraduate level materials, except for those programs which offer baccalaureate degrees.
As a general rule, we strive to maximize the state of Kansas' investment in health sciences resources. Our monograph budget is not sufficient to purchase every item which is in scope for our collection. Choices must be made. We acquire materials of the highest possible quality which support the programs offered at the KU Medical Center, and which show the promise of substantial use.
Legal and delegated responsibility for collection management
The Director of the Archie Dykes Library is ultimately responsible for all money committed on behalf of the Library. Collection management decisions involving the allocation and committment of state of Kansas funds and decisions involving the receipt of all gifts or donations from either individuals or institutions are the joint responsibility of the Collection Development librarian and the Associate Director.
Responsibility for selecting and organizing monograph materials is delegated to librarians on the staff of the Archie Dykes Library based on areas of subject specialization. Each selecter is responsible-within his or her area of specialization-for selecting approval materials, placing monograph firm orders, requesting appropriate journal additions and evaluating gifts. The Associate Director and the Collection Development Librarian, with input from the librarians, are responsible for selection decisions for serials.
Faculty input is sought in all cases. Faculty are invited to submit requests (with any supporting documentation) to the Library for purchase consideration. Faculty are also encouraged to review weekly review book lists, catalogs and our approval shelves to assist and become involved in the selection process. Student input is also welcome, particularly with regard to monograph selections.
Organization of the process; participants identified
In the Archie Dykes Library, the Collection Development Librarian is responsible for managing all monograph selection activities. This includes allocating and tracking all funds available for monograph purchases, dividing all materials amongst the subject apecialists, dividing slips and firm orders amongst the specialists and participating in the selection processes for clinical medicine and other materials. The Collection Development Librarian is also responsible for overseeing all data gathering related to the selection or withdrawal of materials. Appendix A contains a list of current selection staff and subject bibliographers.
The Associate Director oversees all serials selection, maintenance and management activities—with the assistance of the Col lection Development Librarian. Selection of ind ividual titles (or packages) is the joint responsibility of the librarians—working through the Associate Director or the Col lection Development librarian. Negotiation and execution of licenses is the responsibility of the Associate Director with the assistance of the Head, Copyright and Document Del ivery and the Library Director.
Responsibility for selecting reference-related materials and databases and other library materials (AV, e.g.) falls to the Col lection Development librarian—with input from the subject specialists.
The Acquisitions Section is a part of the Technical Services Branch and is managed by the Associate Director. This section is responsible for all monograph and journal ordering, relations with vendors, accounting for acquisitions money, serials check-in and claiming, and the organization of monographic and serials resources.
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The University of Kansas Medical Center
