Working with Private or Departmental Collections
Dykes Library actively seeks partnering opportunities with other KU Med administrative units and departments for collaborative purchase of print and electronic resources. KU Med's faculties and schools are encouraged to provide copies of their monographs and serial publications to the appropriate branch library. Faculty members are encouraged to consider donating their complimentary copies of current monographs, as well as conference proceedings received as a result of University-funded conference attendance.
The librarians and staff at Dykes Library are committed to providing access to quality, appropriate and current health information resources to the KU Med community. If you or your department are interested in donating materials, collaborating on funding opportunities or sponsoring library resources, we would welcome the opportunity to work with you. However, due to the limits of our existing staff and resources, Dykes Library is unable track or catalog materials not under our direct control, including departmental materials. For those departments wishing to organize their private collections, we suggest keeping it simple - use some software you are familiar with, like Excel, FileMaker, EndNote, or even Word, to keep track of what you have, and don't try to do fancy cataloging or make elaborate check out systems.
Dykes Library staff are available to provide limited advice on topics such as the organization of materials appropriate to the size and character of the collection, appropriate tools/software for management of the collection, commercial sources for library-related supplies and training in the use of existing software (i.e. EndNote, MS Office). Any consultation services by library staff outside of the above shall be at a rate of $200/hour, with a five hour minimum.
Library supplies (such as book cards, book ends and repair materials) may be purchased from:
Brodart: http://www.brodart.com/
Demco: http://www.demco.com/
Gaylord: http://www.gaylord.com/
Bindery information is available: http://library.kumc.edu/bindery.html
Tips for Departmental Libraries:
- Remember to leave sufficient space at the end of each shelf to allow for growth of your collection.
- Keep procedures simple -- paper book cards may be sufficient to "check out" materials from your collection.
- Arrange materials using a system familiar to your users. This may be by title, subject, author or other criteria.
- Gaylord provides online instruction in using book jackets, simple book repair and more: http://www.gaylordmart.com/page_manager_st_no_ewe.asp?page_ID=200&src=gbhome?
Approved by the Librarians 1/25/2006
Approved by the Library Committee 4/16/2006
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The University of Kansas Medical Center